![]() ![]() If a bank of servers is damaged in a hurricane in Texas, is your data duplicated on a server in Illinois to ensure its safety and security? Physical Security Critical to Data Safetyĭon’t forget to inquire about the physical security of these data centers that store and transmit your firm’s goldmine. ![]() Do you have a sense of where the servers reside and whether they are redundant? Before signing on to buy practice management software like Firm Central, ask about redundancy. Many small law firms fully rely on SaaS to run their law practices. Your files are uploaded and downloaded at will in an account you maintain that has space for rent in highly secure cloud servers. Your data could be stored in repositories offered by cloud storage providers like DropBox, Apple, Google Drive, Hightail, Resilio, and many more. Your firm is already in the cloud with SaaS subscriptions and software, social media and data storage, for example. Simply put, the ethernet is a network of computers you hook up to enable intra-network communication while the cloud is a network of servers you can’t physically see. Is “the cloud” the same as the “ethernet?” These terms are pretty darn close: an ethernet is a family of computer networks that communicate together, while the cloud hosts, stores, and transmits data from a variety of servers in unknown sites. The intent is to remove the deer-in-the-headlights feeling and ease anxiety enough to be conversant with confidence. Let’s clarify some of the many terms used in computing and security so attorneys can become as familiar as possible with the language spoken in the cloud. Software as a service (SaaS), cloud servers, security, encryption, oh my! It’s a lexicon jungle out there, and what’s a solo or small law firm to do when they’re navigating terrain using an outsourced IT department, boot-strapped budget, or knowledge earned from blood, sweat, and tears?
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